March & District Museum Data Protection Policy March 2023
This policy explains how we use your personal data, so you can be confident we use your data appropriately.
The privacy and security of your personal information is extremely important to March & District Museum. We do not sell or pass on your personal data unless we are required to pass information for legislative or law enforcement reasons. We will only share it when it’s necessary and the privacy of your data is assured.
March Museum is a registered charity, no 286115.
Our contact details
Tel: 01354 655300
What type of information we have
We collect and administer your personal data (any information which identifies you, or which can be identified as relating to you personally) in connection with activities such as membership administration, volunteering, donations, loans to local organisations, collections management, research and photographic images. This data may include full names, address, date of birth, age, gender, email address, telephone number.
This can be collected by us when you fill in a form or when you contact us through our contact details listed above.
How we get the information and why we have it
Most of the personal information we process is provided to us directly by you when you fill in a form or contact us by any of the methods above.
We collect your personal data to fulfil our ‘lawful interest’ in the running of the museum. You are able to remove your consent at any time by contacting the museum as above.
What we do with the information we have
When you join the museum as a member, we ask for your name, address, telephone number, email and gift aid declaration (if applicable). You can also advise us of your preferred method of contact.
You can advise us of your preferred method of payment: cash, cheque or payment by standing order.
Gifts and donations: if you decide to donate money to the museum, we will keep records of the details.
If you donate items to the museum, we ask for contact details to transfer the item to our ownership. This provides a record of the donor and essential information relating to the item.
if you loan an item to the museum, we will ask for your contact details to remain in touch for the duration of the loan.
When volunteers join the museum, we require contact details in order to manage rotas, organise working parties, and other roles.
How we store your information
Your membership application and other information is securely stored.
We keep application forms for as long as you are a member. We will then dispose of your information securely, removing it from all our records in accordance with GDPR.
Your data protection rights.
Under data protection law, you have the right to ask us for copies of your personal information.